Time Management Quadrant

Executive Time Management – Why the Need to Learn?

As industries change and businesses constantly evolve, the need for time management skills is very important. Learning how to manage time is an essential skill everyone should learn. This is especially true for managers and executives. Executive time management is a series of concepts, tools, and techniques that help a manager make better use of his or her time. It builds on traditional concepts that apply to regular employees. But why is there a need for executives to learn?

Managers and executives are given more and more responsibilities to perform, but are not given enough to do them. Take for example all the meetings that you have to attend. Did you know that as an executive you spend 40% of your day sitting in one? If that is the case, you are left with only 60% of your work day to perform all other duties and responsibilities required of you. Learning executive time management techniques will help you with this problem.

The best technique for any executive to utilize is the Time Management Matrix or the Time Management Quadrant. Basically, it is a prioritizing technique that divides tasks and responsibilities into 4 groups simply named A, B, C and D. According to this technique, you can categorize priorities by the level of importance and level of urgency. Quadrant A will contain tasks that are important and urgent. Tasks that are important but are not urgent belongs to Quadrant B. Quadrant C contains tasks that urgent but are not that important. And tasks that are not really important and are also not urgent belong to Quadrant D.

Here are other things you might want to learn about this effective Matrix. An executive concentrates most of his time on tasks that belong to Quadrant A and Quadrant B because of the importance level. Some examples of Quadrant A and Quadrant B tasks include deadlines, meetings and crises. The beauty of this method is that as an executive, you can delegate Quadrant C and D tasks. Delegation is also another component of executive time management. Delegating tasks can free up a lot of your time. However, when you do delegate tasks make sure that you are not just dumping work on somebody else. Whoever you assign the work to should know why you are asking them to do it for you.

The last tip executives must learn in time management is the ability to apply and share these techniques to his or her employees. Remember that even if you are an effective time manager, your skill will go to waste if the organization does not follow your lead. If a company works and manages time as one, it will result to a better working environment and better productivity overall.

These are just a few time management techniques an executive can utilize. There’s a lot more to learn however one has to remember that the main goal of time management is not do more tasks in a day but to accomplish more important things in a day.

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Ashton Dixon

The 25 Best Time Management Tools & Techniques: How to Get More Done Without Driving Yourself Crazy

A no-fluff, easy-to-read compilation of the best advice from the top 20 time management books. Recommendations cover five areas: Focus, Plan, Organize, Take Action, and Learn. Short chapters cover the A to Z of time management from finding out what time means to you to prioritizing, overcoming procrastination, and managing stress and well being. You can read the book from start to finish or zero in on specific areas for improvement. The book includes a useful annotated bibliography and bonus sections on recommended books on being successful and how to buy books for much less.

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